Recurring Transactions
Rent, a monthly software charge, a quarterly tax estimate — some transactions repeat. A recurring transaction is a template plus a schedule: set it up once and Solid Accounting creates the real entry each time it's due. Other products call these memorized transactions.
Open Transactions → Recurring Transactions. Recurring Transactions are included in every tier.
Set one up
- Click New Recurring.
- Give it a name and choose the Frequency: Daily, Weekly, Biweekly, Monthly, Quarterly or Annually. Weekly and biweekly repeat on the start date's weekday; quarterly means three months after the start date, not your fiscal quarters.
- Set the start date and, if it should stop, an end date or a number of occurrences. With neither, it repeats until you turn it off.
- Choose whether to auto-post.
- Under Transaction Template, pick the type — Check, Deposit, Transfer or Journal Entry — and enter the lines (account, description, debit, credit).
- Save.
Name: Office rent
Template: Check, $2,400 — Rent Expense / Operating Checking
Frequency: Monthly, starting 2026-01-01, no end date
Auto-post: Yes
Generating what's due
Click Generate Due to create every entry whose next date has arrived. Each run creates the entry, moves the next date forward one period, and counts down the remaining occurrences if you set a limit.
- Auto-post on — the entry is posted straight to the books. Good for fixed amounts like rent.
- Auto-post off — the entry is created as a draft for you to check, adjust and post. Good for amounts that vary, like utilities or tax estimates.
Generated entries are marked as coming from a recurring template, and every run is recorded in the Audit Trail. Make Generate Due part of your month-end close.
Changing, pausing and stopping
- Editing a template changes future entries only; entries already created stay as they were. If the change starts mid-cycle, adjust the next date too.
- Pausing: make it inactive rather than deleting it; you can reactivate it later. The list filters by Active Only or Inactive Only.
- Dates late in the month: a monthly schedule that starts on the 29th–31st moves to the last day of a shorter month and stays on that earlier day afterwards (Jan 31 → Feb 28 → Mar 28). Start on the 28th or earlier, or correct the next date when it drifts. An annual schedule on February 29 moves to February 28.
- Duplicates after a migration: if an import brought a recurring template over and you also created one, make one inactive.
Better tools for some jobs
- Loan payments — use Loans, which splits principal and interest by the amortization schedule.
- Depreciation — use Fixed Assets, which calculates each period's amount.