Reports
Open Reports from the sidebar or Reports → Financial Reports, or go straight to a report from the Reports menu (Business Overview, Income Statement, Balance Sheet, Statement of Cash Flows, Trial Balance, A/R Aging, A/P Aging and more). Every report reads from the General Ledger and is recomputed each time you run it, so there is no saved snapshot to go stale: change a transaction and the next run reflects it.
Reports home
The Reports page lists every report as a card, grouped as Financial, Customers, Vendors, Banking, Taxes and Accounting. Type in Find a report or pick a group to narrow the list. Your saved views are at the top. Cards marked Own window (Budgets, Customer Statements, the 1099 Report, Ledger Health and other tools) open in a window of their own; the rest open inside the Reports window.
Getting around
Every report in the Reports window has the same header:
- Back goes where it says: All reports, Business overview, or the report you came from. Alt+Left does the same.
- Reports always returns to Reports home.
- Switch report jumps to another statement, aging report, accounting report or saved view, or to All reports.
The list of reports that used to run down the left side of the window is gone; Switch report replaces it.
The reports
| Report | What it shows |
|---|---|
| Business overview | Cash, revenue, expenses and net income, with what customers and vendors owe |
| Income Statement (also called profit and loss) | Revenue, expenses and net income for a period |
| Balance Sheet | Assets, liabilities and equity on a date |
| Cash Flow Statement | Where cash came from and went, by Operating, Investing and Financing activity |
| A/R Aging | Unpaid customer balances by how long they are overdue |
| A/P Aging | Unpaid vendor balances by how long they are overdue |
| Trial Balance | Every account's debit or credit balance on a date; the two totals must match |
| General Ledger Detail | Every posted line in the period, grouped by account, with a running balance |
General Ledger Summary (one line per account) is General Ledger Detail in Summary: its card opens General Ledger Detail with Summary picked.
The Reports page also lists Budgets, Customer Statements, the 1099 Report, Reconciliation History, Outstanding Items, Sales by State, Ledger Health, Tax Line Mapping and Tax Trial Balance (see Tax-ready books), and the Accountant's Workbook and Year-End Package (see Accountant's Copy). Some appear only in Expert Mode or with the license that includes them.
Reading the core three. The Balance Sheet always satisfies Total Assets = Total Liabilities + Equity, and it can be run for any date in your company file's history — no need to lock the books first. Equity shows Retained Earnings (prior years) and this year's Net Income on separate lines. The Income Statement, Balance Sheet and Cash Flow Statement agree on net income. The Cash Flow Statement classifies each cash movement by the type of the offsetting account (revenue/expense → operating, fixed assets → investing, equity and long-term liabilities → financing), adds depreciation back under Operating, and shows owner draws and contributions separately; it is the report that answers "we made $43K but the bank only grew $12K — where did it go?" (usually receivables, inventory, or asset purchases). The Trial Balance is the one your accountant asks for first; an imbalanced trial balance should never happen in normal use, so stop and investigate if you see one. If an entry was voided or reversed after the report date, the trial balance and account registers say so.
Income Statement sections. Revenue, Cost of Goods Sold, Gross Profit, Operating Expenses and Operating Income (gross profit minus operating expenses). If you have accounts of type Other Income or Other Expense, Other Income and Other Expense follow Operating Income, then Net Income. The Year-End Package and the Accountant's Workbook use the same layout.
Net margin is net income divided by the statement's total revenue, with other income left out. The Income Statement's Net Margin and % of revenue column and the Business overview's net income percentage all use this figure.
Summary and Detail
Most reports have a Summary / Detail control. Hover it to see what each level shows on that report:
| Report | Summary | Detail |
|---|---|---|
| Income Statement | Section totals (Revenue, Cost of Goods Sold, Gross Profit, Operating Expenses, Operating Income, Other Income and Expense, Net Income) | Every account and sub-account |
| Balance Sheet | Totals for each section of Assets, Liabilities and Equity | Every account and sub-account |
| Cash Flow Statement | Net cash from operating, investing and financing | Every line |
| A/R Aging | One line per customer | Every open invoice under each customer |
| A/P Aging | One line per vendor | Every open bill under each vendor |
| Trial Balance | Debits and credits by account type | Every account |
| General Ledger Detail | One line per account (debits, credits, balance for the period) | Every posted line |
A report opens in Detail the first time. After that it remembers your choice, per report and per company. A saved view keeps its own level; change it and update the view to save the change. In Summary, the arrow on a total opens that section in place. Summary and Detail always add up to the same totals.
Business overview
The Business overview is the first report on Reports home. Pick This month, Last month, This quarter, Year to date or Last 12 months, and it shows:
- cash on hand, revenue, expenses and net income for the period;
- a revenue and expenses chart that follows the period: by month for year to date, a quarter or the last 12 months, and by week (Monday to Sunday) for a period inside one month;
- what customers owe you and what you owe vendors.
Every number opens its report in the same window: a month or week in the chart opens the Income Statement for it, and the owed amounts open A/R or A/P Aging. Back returns to the overview. The figures come from the same calculations as the reports, for the same dates and basis, so they match.
Period, basis, and columns
- Period. Every report uses the same period picker: whole years, relative periods (calendar or fiscal), or a custom range.
- Basis. Switch between Accrual and Cash on every report except the Cash Flow Statement and General Ledger Detail. See General Ledger → Cash vs accrual.
- Columns. Total Only, Monthly, Quarterly, or Year Comparison. The layout changes how the numbers are grouped, not the numbers.
- Comparison. With Total Only, add a Prior period or Prior year column. Prior period compares month, quarter and year to date with the same dates last year, and a whole period with the period just before it. Prior year is the same dates a year earlier.
- Saved views. Click Save view (the star) to save the current report settings under a name. Saved views belong to the company file and appear at the top of Reports home and in Switch report.
Drilldown
Every number is clickable, and the chain is the same everywhere: report number → the account's ledger lines for that period and basis → the journal entry → the source document (invoice, bill, deposit, and so on). Two or three clicks answer "why is this number what it is?", which is what a CPA or auditor needs.
Printing and exporting
Print, PDF and CSV save what is on screen, including the Summary or Detail level; the report title, every printed page header and the CSV say which. Print (Ctrl+P) and PDF both open a print preview of the report. Choose the paper size and orientation, the size (Actual size (100%), Fit to page width, Fit to one page, or a custom scale) and the margins, and step through the pages. Then click Print… or Save as PDF. Only the report prints: every page carries "Page X of Y" and repeats the column headings, and the PDF matches the preview exactly.
The Export menu saves the report's data as a file:
| Export | What you get |
|---|---|
| CSV | This report as shown, for a spreadsheet |
| TXF | Tax-line data for the report's year, for TurboTax and similar — see TXF format |
| IIF | Transactions in the period in QuickBooks® Desktop IIF format, for an accountant who works in QuickBooks — see IIF format |
The Business overview has Print and PDF but no Export menu, since it has no rows of data. The Year-End Package button on the report toolbar builds the full year-end bundle for your accountant.
For 1099s, the 1099 Report under Vendors has the year-to-date numbers by contractor; you file through the IRS system or a 1099 service. The reporting threshold follows the payment year: $600 for 2025 payments, $2,000 from 2026. Payments by credit card are reported by the card processor on Form 1099-K instead.
Beyond the built-in reports
Every report except the Business overview exports to CSV, and most one-off views are quicker to build in a spreadsheet from that export. For programmatic access to the same data, see the REST API (Professional and Accountant).
Performance
Reports are computed at run time. Trial Balance, Income Statement and Balance Sheet are typically sub-second on company files under about 100,000 entries; General Ledger Detail in Summary for the whole file takes a second or two; monthly columns across a year scale with the number of columns. If a report feels slow, narrow the period or filter to one account.