Migrate from FreshBooks
A direct FreshBooks connection is not available in shipped builds. Solid Accounting has a sign-in importer for FreshBooks® under File → Import → Online Accounting Sync…, but builds don't include the connection keys it needs. The dialog says so ("This build does not ship OAuth keys") and asks for a developer Client ID and Secret, which normal customers don't have. Until that changes, use the file-based route on this page.
What works today
FreshBooks doesn't give you a company file to take away, so the move is a cutover: start clean in Solid Accounting on a date you choose, carry your balances across, and bring in activity from that date on.
- Pick a cutover date. The end of a month, quarter, or year is easiest — ideally the end of your last filed tax year.
- Save reports from FreshBooks as of that date: Trial Balance, Balance Sheet, Profit and Loss, Accounts Aging, and any open bills. Also export your clients, items, and expenses. Keep these as your record of the old books.
- Create your company in Solid Accounting (File → New Company…) and set up your chart of accounts to match the one in FreshBooks.
- Enter opening balances with Company → Opening Balances…, using your FreshBooks Trial Balance for the cutover date. Opening balances go on balance sheet accounts; income and expense accounts don't take them, and the year's profit so far lands in Opening Balance Equity. That's why a year-end cutover date is easiest.
- Add your customers, vendors, and items in Contacts and Items & Services. Re-enter open invoices and unpaid bills so you can receive and pay them in Solid Accounting.
- Import bank and credit-card activity after the cutover with File → Import → Import Transactions…. It reads CSV, OFX, QFX, and IIF files and PDF statements. Download these from your bank, or export expenses and payments from FreshBooks to CSV.
- Check your work. Run Reports → Trial Balance in Solid Accounting for the cutover date and compare it with the FreshBooks Trial Balance. Every balance sheet account should match.
Nothing on this route touches your FreshBooks account. Download everything you want to keep before you close it.
Classic FreshBooks (the pre-2017 version) works the same way here: export what you need to CSV and follow the steps above.
What doesn't come across
- Transaction history before the cutover. Your opening balances carry the totals; the saved FreshBooks reports are your record of the detail.
- Time tracking, projects, recurring invoice templates, and attached receipts. Recreate recurring schedules as recurring transactions.
Related
Need help planning a cutover? Email support@solidaccounting.com.